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Two Important Google Drive Tips for Teachers

May 13, 2017
As a Google Drive user, you are automatically given 16 GB storage space for free. This storage space is shared across three services: Gmail, Google Photos, and Google Drive. Anything you store in any of those services, even messages and attachments and items in your spam and trash folders take up from the total storage. To learn how much  storage space you have used check out this link from a computer. If you find yourself running out of storage space you need to either buy more storage or delete some of the items from Drive, Gmail or Photos. Below are some useful tips to help you better manage your Drive’s storage space:


1- Clear space in Google Drive
Large files in Drive use more space than other files. You need to delete the ones you don’t need. Here is how to do it:
  • ‘Use  this link to see your files listed from largest to smallest.
  • Put files you don't want in your trash, then permanently delete them. Learn how to delete files.
  • Within 24 hours, the items you deleted will show in the available space in your Google Drive account.’
2- Delete hidden data from apps in Google Drive
Some of the apps you use with Google Drive store hidden data that is usually not useful and takes up much space. Here is how to check and delete  hidden data in Google Drive:
  • ‘Go to drive.google.com.
  • Click the toggle button and select Settings .
  • On the left, click Manage Apps.
  • If there is hidden app data, the amount will show under the app description. To delete this data, click Options and then Delete hidden app data.’ 
Check out Google Drive Help for more tips and tricks.