July 1, 2014
A few days ago Google released a few interesting updates to its Drive applications. One important update that I want to share with you today is called “Suggested Edits”. This new feature is great for collaborative work on Google Docs. Before, when you share a Google document with your collaborators and grant them the editing rights they can edit anything in it. But with “Suggested Edits” you, as the owner of the document, can control this editing process by allowing collaborators to make only suggestions which you can either accept or reject. This new feature is not available on Google Docs for mobile.
Here is how you can enable “Suggested Edits” in your Google Docs :
1- Open the document.
2- In the top-right corner, make sure you are in Suggesting mode
3-To suggest an edit to existing text, highlight the text you want to change and type the suggested edit. To suggest adding new text, just type the new text. Your suggestions will appear in a new color and any text you suggest deleting or replacing will be crossed out.
Owners of the documents will receive an email with your suggestions and be able to accept or reject them.
Accept or reject suggested edit in your document
If someone has suggested an edit to a document you own, you can decide to accept or reject it.
2- Click the comment where the suggestion has been made.
3- Click Accept or Reject in the top-right of the comment:
- Accept the proposed change so that the suggested text is added directly to your document.
- Reject the proposed change so that the suggested text is deleted.
You can see all of the suggested edits that have been accepted or rejected in your document by clicking Comments in the top-right corner of the document.
Allow others to suggest edits in a document
When you share a document with someone, you can allow them to make comments and suggest edits without making direct changes to the document by giving them “Can comment” permissions.
1- Open the file you want to share.
2- Click Share in the top-right corner.
3- Add the email addresses for the people you want to share with in the text box.
4- Click the drop-down menu next to the text box and select “Can comment”.
5- Click Done.
People who have permission to edit the document can also suggest edits by switching from Editing to Suggesting mode in the top-right corner of a document.