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Tips Every Teacher should Know about Google Docs in Education ( Great Easy Guide )

Google has recently released a new service to the public called Google Drive. This is basically an online storage system that provides up to 5GB for free.It also has a desktop version that you can install on your computer and which will make it very easy to sync files between your computer and your Google Drive account. Google Documents is part of Google Drive and anything you create on Google Docs will automatically be saved  in your Google Drive account. Anyway this is just a  tidbit I want you to know before we start our Google Docs guide. If you want to learn more about Google Drive you can read what I wrote about it HERE.

google docs in education

What is Google Docs ?
Google Docs is a free, web-based word processing, presentation, forms and spreadsheets program. This is one of the best alternative to the Office Suites, for you do not need any software download and you can access your files wherever you are with an Internet connection.

Some Features of Google Docs
Here is a list of some of the best features of Google Docs that teachers need to know about :
  • It is free and very easy to use
  • It has a user-friendly interface
  • It lets you create Google documents, spreadsheets, and other file types and collections
  • It lets you upload, manage and store files and folders
  • It allows you to share Google Docs, files and collections
  • You can preview your docs and files before you open or share them
  • You can also view images and videos that you have uploaded to your document list
  • It lets you search for items by name, type and visibility setting
  • It allows users to collaborate on documents in real time
  • It also offers a chat functionality for collaborators to use while working on docs.

google docs in education

Google Docs Templates for teachers
Many Google Docs users are unaware of the fact that they can breathe life into their documents with templates. Google's new templates for Google Docs make it fast and easy to create all kinds of documents. Check out this gallery to find more than 300 templates available for text documents, spreadsheets, and presentations. All the templates are free and with one click you can download any one that  you want. Just to help you sort out the good ones from the rest, I already listed some of the best  templates teachers can use in their presentations and docs, check them out.

Google Docs easy tutorials for teachers
Below are some of the tutorials I assembled for you to walk you through the different processes on how to create and manage the different Google Docs services. Click on any title to access its corresponding tutorial :

google docs in education

I- Documents :

Click on any title to read the tutorial

II- Presentations :

google docs in education
III- Spreadsheets :

google docs in education
V- Forms :
IV- Drawings

VI- Work offline
IIV- Use Google Docs with a Screen Reader

google docs in education

How Teachers can use Google Docs in Education

Here is a list of some of the  ways that teachers can use Google docs in their classrooms :
  • Google Docs can be used to promote group collaboration and creativity by having students record their group projects
  • Teachers can use Google Docs to keep track of grades, attendance, or any other data using Spreadsheet
  • Students use Google Docs to collaborate on writing assignments
  • Teachers can facilitate writing as a process by encouraging students to write in real time and also by providing help and insight to them using the comments feature
  • They can also use Spreadsheets to create quizzes and tests online.
  • Teachers can use it to create presentations to share with students . They can also encourage collaborative presentation skills by asking students to work together on a shared presentation before presenting it to the class
  • Teachers can use it to maintain, update and share lessons over time in a single document
  • It is great for professional development. Teachers, for instance, can collaborate on a document with fellow teachers and use the chat functionality to discuss and exchange views on lesson plans, activities and many more.
  • Using Spreadsheets teachers can organize cumulative project data in a single sheet accessible to any collaborator at any time
  • Teachers and students can use it to gather research information, ask for opinions
Read the following slides to explore other ways to use Google Docs in the classroom :

Google Docs in the Classroom

View more PowerPoint from mwiscount

29 interesting ways to use google docs in the classroom
View more PowerPoint from Inge De Cleyn

Check out Cybrary Man's Links for more resources.

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